How to setup your email

Email Setup Outlook 2010

Email Setup for Outlook 2010

Microsoft Outlook 2010 is included in both Microsoft Office 2010 suite and some versions of Office 365. This third party email client is available by means of purchase to the open public and is similar in function to Outlook 2013.

  1. Open Outlook 2010.
  2. Click on the File menu.
  3. Click Add Account.
  4. On the Auto Account Setup page, your name and email address will auto populate based on how you’ve logged into your computer. If these settings are correct, click Next.
    • If the auto-populated information is incorrect, then you have two options:
      • Go back to the Auto Account Setup page and correct the settings.
      • Reset the options on the Auto Account Setup page by clicking theOption button next to Manually configure server settings and then clicking the Option button next to Email Accounts.

      Outlook will then perform an internet search to automatically find your email server settings.

  5. When prompted, provide the full email address and password for the email account being configured.
  6. You will be informed that the setup is complete. Click Finish to finalize the process.

Finding Server Settings

To locate your server settings:

  1. Sign into your email account using the Outlook Web App.
  2. Click Options.
  3. Select See All Options.
  4. Go to Account.
  5. Select My Account.
  6. Click POP, IMAP and SMTP access.

The IMAP, POP and SMTP server names and other settings that could be useful when configuring your email account will be listed in Protocol Settings under the pages forPOP, IMAP or SMTP.

Email Setup Outlook 2003

Microsoft Outlook 2003 is part of the Microsoft Office 2003 suite. Though this third party email client is available for purchase and available to the public.

Note: As of April 2014, Microsoft no longer provides support for Outlook 2003.

Email Configuration

To configure email for Outlook 2003:

  1. Open Outlook 2003
  2. Select Tools > E-mail Accounts.
  3. On the E-mail Accounts wizard window, select “Add a new e-mail account” and click Next.
  4. Click Next.
  5. On the next screen, for Server Type, select IMAP or POP3.
  6. Click Next.
  7. On the next screen, you will be prompted to provide the essential information for your email account, such as:
    1. Your Name Enter your first and last name.
    2. E-mail Address –  Enter your e-mail address.
    3. User Name –  Enter your e-mail address, again
    4. Password –  Enter the password you set up for your e-mail account.
    5. Incoming Mail Server (POP3) Enter mail.yoursite.com for your incoming mail server.
    6. Outgoing Mail Server (SMTP) Enter mail.yoursite.com for your incoming mail server.
  8. Click More Settings.
  9. In the Internet Email Settings window that appears, select the Outgoing Servertab.
  10. Select My Outgoing Server(SMTP) Requires Authentication.
Note: If you did not change the SMTP relay area, then you can select Use Same Settings as My Incoming Mail Server. If the username and password in the SMTP Relay section of the Manage Account Page was changed, select Logon Using and enter the user name and password.
  1. Navigate to the Advanced tab and change the outgoing server (SMTP) port to 25 or 26.
  2. Click OK.
  3. Click Next.
  4. Finally, click Finish.

Mac Mail Setup

Mac Mail Setup

Apple Mac Mail is a free, built-in third party email client for Mac users that offers easy setup and customization with a user-friendly interface. This article will explain the general setup of Apple Mac Mail.

Mac Mail Configuration

  1. Open the Mac Mail application.
  2. From the File menu, choose Add Account. First time users will be automatically prompted to create an account.
  3. In the appropriate fields, provide your full name, email address to be used and the password.
  4. If enabled, deselect Automatically Setup Account in order to manually configure the email account, and then click Continue.
    • If you wish to have the account automatically configured, simply leave the option selected and follow the prompts provided by the Mail Setup Assistant.
  5. Choose the proper account type.
  6. Provide a description for the email account describing what that email account is for.
  7. Enter your incoming mail server, user name and password, and then click Continue.
  8. If prompted, enter the settings for Mail Incoming Security.
  9. Add a description for the outgoing mail server explaining what that email account is for.
  10. Provide the outgoing mail server information.
    • If necessary, select Use Authentication and provide the email user name and password.
  11. If prompted, provide the settings for outgoing mail security, and then click Continue. You will then be able to verify their settings in the Account Summary.
  12. Check Take Account Online.
  13. Click the Create button to complete the process.

After completing these steps, users should be able to send and receive email via the newly created account.

iPhone Email Setup

Newer Versions of iPhone

In the directions below, wherever it says “yourdomain.com” substitute with your domain name.

      1. Tap “Settings” app
      2. Tap “Passwords & Accounts
      3. Tap “Add Account…
      4. Tap “Other” (bottom option)
      5. Tap “Add Mail Account
      6. Enter Name, address (full email user@yourdomain.com), and password.
        (iPhone will attempt to guess your settings. Allow ~1 minute for it to fail.)
      7. Select IMAP.
        (It’s the default. The option you’ve selected will be highlighted blue.)
      8. Under “Incoming mail server
        1. Set “hostname” to mail.yourdomain.com
          (or your server host name or server’s IP address)
        2. Set “username” to email@yourdomain.com
        3. Set “password” to your password
      9. Under “Outgoing mail server
        1. Set “Host name” to mail.yourdomain.com
          (or your server host name or server’s IP address)
        2. Set “User name” to email@yourdomain.com
        3. Set password to your password

Please ensure that you have a username/password in your outgoing settings as our server requires authentication for outgoing email.  You will be unable to send mail and this may cause our server to block you from receiving mail as well.  You are now ready to send and receive emails via your iPhone.

If mail.yourdomain.com is not working for the incoming and outgoing server, you can try your IP address or server’s host name. You can find your server name and IP in your welcome email or by contacting support.

Check your welcome email for the exact host name or contact support to find out what it is.

Older Versions of iPhone

Although most email settings are identical, the iPhone requires a special setting for the incoming and outgoing mail servers. Instead of using the defaults that are typically used in the email settings replace mail.yourdomain.com with yourservername.hostgator.com

If you aren’t sure of the name of your server you can usually find it in the Stats on the left hand side of your cPanel. If you don’t see it immediately, you can also try pressing CTRL+F and typing in “server name” and pressing enter. This should highlight and take you to the correct area. If you are still unable to find your server name you can contact one of our support agents via chat or phone and they will be happy to retrieve that information for you.

      1. Press the Home button and select Settings > Mail, Contacts, Calendars.
      2. Under Accounts, select Add Account…
      3. Select Other.
      4. Enter your name (which will show in the from field) and your full email address.
      5. Enter your email password and description (we recommend the full email address as your description).
      6. Press Save.
      7. Select IMAP or POP (what is the difference?)
      8. Under Incoming Mail Server, enter yourservername.hostgator.com as the Host Name. (Resellers use yourservername.websitewelcome.com. If this doesn’t work try using your server’s IP address. VPS and Dedicated use your server’s IP address.)
      9. Enter the full email address as your User Name.
      10. Enter your email password and then scroll down.
      11. Enter the same information under Outgoing Mail Server.
      12. Press Save.

You are now ready to send and receive emails via your iPhone.

Email Settings

Webmail Access:

Your web address with "/webmail" at the end (http://example.com/webmail)

Login/Username:

Use your full email address (user@example.com)

Incoming mail server:

mail.example.com

Outgoing mail server(SMTP):

mail.example.com

Server Port Numbers (with SSL Enabled)

Incoming server (POP3): 995

Incoming server (IMAP): 993

Outgoing server (SMTP): 465

Server Port Numbers (without SSL Enabled)

Incoming server (POP3): 110

Incoming server (IMAP): 143

Outgoing server (SMTP): 587